#Agenda examples how to#

A timed agenda is especially helpful for this, since the chair can move onto the next item when the time is up, asking attendees to continue the discussion elsewhere if necessary. Similarly, it allows the chair to control the meeting.It means that anyone diverting from the topic can be brought back to the matter in hand quickly and easily. It provides a structure for the meeting.They can also prepare any facts or figures so that they have the necessary information to hand to make an effective contribution. Along with any papers, it allows them to understand what will be discussed and to think about the issues in advance. It helps invitees to prepare for the meeting.

They can then make an informed decision about whether they attend or make their contribution in writing or via another attendee. By setting out what will be discussed, and for how long, it shows potential attendees whether they are crucial to the discussion and whether it is crucial to them.

It helps potential attendees decide whether they need to attend.

It serves several functions, before, during and after a meeting. The agenda may include more or less detail, and will often contain timings for each item.Īn agenda is a tool for attendees including, but not limited to, the chairperson and secretary. This will later shape the minutes of the meeting.įor more information about writing minutes, see our page: The Role of the Secretary.

The order in which items are to be discussed, so that the meeting achieves its purpose.

In its simplest form, an agenda sets out the list of items to be discussed at a meeting. This page provides more details about this essential task and will help you to develop agendas that support high quality and effective meetings.

#Agenda examples how to#

While our page on Effective Meetings touches on the purpose of an agenda, and how to set one, our page, The Role of the Secretary explains that agenda-setting is a task that is usually carried out by the chair and secretary together.